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Services 2016-05-10T06:40:17+00:00

At R and P Property Managers, Inc. we understand the relationship between providing superior service and ensuring the success and longevity of the communities we manage. That’s why our principals uses industry best practices to quickly respond to and resolve the needs of homeowners and their association boards. From accounting and information technology to horticulture and building maintenance, we have a deep, proven knowledge base from which to draw.

If your community would like a proposal, please contact Charlie Meek at charlie@rpmgrs.com.

Here are a few of the ways we provide proactive association management every day:

  • Well-Organized Board and Annual Meetings
  • Comprehensive Walk-through Inspections
  • Vendor Procurement and Oversight
  • On-Site management of Single-Family Neighborhoods, Townhomes, Condominiums, Lofts, Master Planned Communities, Planned Unit Developments, Buildings and more
  • Maintenance of Records for all contracts, warranties and other important documents

Our Experienced Managers

Maintaining a consistent point of contact when board members change, our experienced staff helps provide continuity and responsive service year after year. And because the needs of communities are as diverse as residents themselves, we can design a tailored scope of services based on the following capabilities:

  • Property Managers
  • Certified Public Accountants
  • Security Directors
  • Horticulturists
  • Environmental Directors
  • Administrative Support Personnel
  • Licensed Professionals for Maintenance and Repairs

Management and Administrative Services

  • File and Assist with all Insurance Claims
  • Hold Seminars and Workshops for Board and Committee Members
  • Customized Monthly Reporting Package
  • Development of Policies and Procedures
  • Attend Annual, Board and Committee Meetings
  • Assist in the Preparation and Distribution of Newsletters and Notices to the Property
  • Issue New Owner Welcome Packages
  • Field all Owner Requests and Respond Within 24 Hours
  • Maintain a Landscape Audit conducted quarterly
  • Dispatch Work Orders
  • Assist in the Meeting Minute Preparation
  • Prepare and Distribute Meeting Notices
  • Utilize Purchasing Power for Goods and Services
  • Prepare RFP and Bid Specifications
  • Contractor Negotiations and Selection
  • Track all Incoming Requests

Financial Management

  • Assessment and Special Assessment Billing
  • Delinquency Enforcement and Collection
  • Annual Budget Preparation and Financial Planning
  • Manage Operating and Reserve Accounts
  • Reserve Planning and Budgeting
  • Owner Payments via Check, and Direct Draft
  • Pay all Association Expenses
  • Financial Reporting Monthly
  • Investment Assistance and Analysis
  • Tax and Audit Coordination with CPA/ Auditor

Property Services

  • Dispatch and Supervise Association Service Providers
  • Rules and Violation Enforcement
  • Regularly Scheduled Property Inspections

Web and Email Notification Services

R and P Property Managers, LLC offers the latest web and email notification systems to all of our Communities which provides better communication, 24/7 access to information, cost controls of financials and more participation among owners.

General Features

  • Calendar of Events
  • Documents – Governing, Newsletters, Announcements, etc.
  • Security Features for Protection of Owners and Board Members
  • Basic Community Information and Services

Homeowner Features

  • Sign up for Direct Draft Payments
  • Make Online Requests to Management Company or Board

Board Member Features

  • View Real Time Financial Statements including AR, AP, Balance Sheet and Income Statements
  • View Status of Covenant Enforcement Issues
  • Store Documents Online